[MlMt] Ideas to reduce the footprint of MailMate

[Patrik Fältström]

On 9 May 2020, at 16:45, Guillaume Barrette wrote:

> So, I think my best way to reduce most of it would be to move a lot of my emails to a new submailbox that I will unsubscribe from MailMate. So my question, is this the only solution?

FWIW, your usage is MUCH smaller than mine. If I had only your situation, I would not start doing what you are doing...  :-) :-) :-)

That said, your plan is exactly what I have implemented.

What I have is a virtual mailbox ("To Archive") which include all email that is older than one year, with sub mailboxes which is "one month per sub mailbox".

Then I move all mail which is in these "To Archive" sub mailboxes to mailboxes on this separate account which only have this older mail.

Two important things:

- The actual move, the archiving, is something I do manually

- I do *NOT* move mail that I have flags on, those stay

Implement as follows:

1. Create a virtual mailbox "The Mail" that includes all mail that is to be archived, for example the following mailboxes. No rules for this mailbox. This is btw the one you base all actions on (all other mailboxes) instead of "All Mail". For example "Unread", "Default mailbox for searches" etc.

1.1. Mail NOT in the archive itself (in that account)
1.2. Mail NOT in Draft
1.3. Mail NOT in Junk
1.4. Mail NOT in Deleted Messages

2. Create the mailbox "To Archive" with the following characteristics (2.2.3 is to not have data for the Apple Notes application be moved away):

2.1. Act on "The Mail" as the mailbox
2.2. Conditions, where all of the following are true:
2.2.1. "Date is not within 1 year"
2.2.2. "Message is not flagged"
2.2.3. "X-Uniform-Type-Identifier" is not com.apple.mail-note
2.3. For sub mailboxes set:
2.3.1. Have a sub mailbox for each unique value of Date->Month
2.3.2. Set name of sub mailbox to "${#date.month}"

Then you create one folder in your archive account which have the same name as the sub mailboxes within "To Archive", open the sub mailbox, select all, and just drag the mail over.

This 2nd account, with the archive you then do not have to for example add on your phone etc. And more importantly, as you act all Mailmate commands and virtual folders on the "The Mail" folder, the speed up with be "a lot".

   Patrik

P.S. FWIW, I get 12-13k messages a month, my MailMate process is 5-6G and I have a total of 2.8 million email messages by now...adding 12-15k per month.
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