[MlMt] Delete messages completely in the Deleted Messages Folder older than a month?

[Randall Gellens]

On 3 Aug 2024, at 11:21, Henry Seiden wrote:

> In my case:
> 1. Smart Mailbox, “Auto-ex Junk A”: Select 3 accounts, Junk 
> Folder(s), Condition = Date more than 2 DAYS,  Actions: expunge 
> (Delete).
> 2. Smart Mailbox, “Auto-exJunk B”: Selects 6 accounts, Junk 
> Folders, Condition = Date > 30 DAYS. Action: expunge (Delete).
> 3. Smart Mailbox, “Auto-ex Deleted A”: Selects 3 accounts, Deleted 
> Folder(s), Conditions = Date > 2 DAYS, Action: Expunge (Delete).
> 4. Smart Mailbox. Auto-expunge Deleted B”: Selects 6 accounts, 
> Deleted Messages. Conditions: = Date > 30days. Actions: expunge 
> (Delete).
>
> I will first select the parameters in eachSmart Mailbox, then if 
> it’s looking good, go in and perform the actions so it filters from 
> then on at the Server machine.

I sent a detailed reply yesterday but because it has screen shots it's 
been help up waiting for Benny to approve it. The screen shots show how 
I set up the smart mailboxes and the rules.

I'd suggest using "Date Received" rather than "Date" as it's more 
accurate (not dependent on a source generating header fields correctly).

I'd suggest making the action "Set Tag/Keyword" rather than "Delete 
Permanently" as a way to test it. Set a new tag so that you can see 
which messages it will act on.

In my detailed reply with screen shots yesterday, I omitted a step 
that's important, my apologies. When you double-click the name of a 
smart mailbox, it opens the pane where you set the real mailboxes that 
the smart mailbox applies to. In the upper right corner, there are four 
icons. The second of these is "Conditions for messages displayed." Click 
that and add the rule [Date-received] [is not within last] [<desired 
time period>]. Then proceed with right-clicking the name of the smart 
mailbox and selecting "Edit Rules" and set a rule with the same 
condition and the "Delete Permanently" action (or the "Set Tag/Keyword" 
action as a test).


--Randall
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