[MlMt] newbie question about folders

[Bill Cole]

On 27 Jan 2020, at 15:16, Jo wrote:

> Hi,
> Just switched over to MailMate from PowerMail. I’ve been hanging 
> onto PM for a very long time, but it seems it’s not gonna work with 
> the next OS upgrade, so here I am. There is a lot here that’s very 
> similar and some new stuff that I like better, but I’m having 
> trouble with sorting my incoming mail. 2 questions:
>
> I was able to sort by who the mail was FROM, by creating groups in my 
> address book in PM. Is there a way to do that? Rather than going thru 
> and adding each individual to the filters within a smart mailbox?

What I have done in 2 cases is this:

0. Create a group in system address book ("Contacts",) add people to it, 
and make sure MM auto-completes from "Contacts"
(see Preferences->Composer.)

1. Create a new IMAP mailbox named for the group.

2. Start a new message, enter the group name in the "To" field (let it 
match against the group) and hit return to expand the group.

3. Save (don't send) the message. It will be in your "Drafts" mailbox.

4. Move the message to the mailbox created in (1) above.

5. Create a new Smart Mailbox with:
    Mailboxes: from All Messages
    Conditions: From->Address is in [group mailbox created in (1)] 
To->Address

After that, when you want to add a person's mail to that smart mailbox, 
you can either add them to the Contacts group and repeat steps 2-4 OR 
just drag any message that you've sent to that person into the group 
mailbox.


> Also, what if I just want to save some emails by physically moving 
> them into a folder? I’m guessing that’s something with 
> ‘archives’ but I can’t seem to figure out how to make this 
> happen. What I’d like it not to accidentally delete them when I am 
> in the basic ‘inbox’ somewhere. In PM, if I put something in a 
> folder, that’s the only place it was. Here it seems to be a 
> ‘copy.’ OK, I know it’s not a copy, more like an alias, I guess? 
> But whatever, I don’t want to see it elsewhere, because I might 
> accidentally hit delete. Does that make sense?

As others have said, MM is an IMAP-only mail client. It keeps a complete 
copy of everything in your IMAP account(s) ("Sources" in MM-jargon) but 
it treats that cache of messages as a replica of what is on the IMAP 
server(s). MM supports the concept of each IMAP account having an 
"Archive" mailbox and if you're reading at a message, you can move it to 
that IMAP mailbox with the "Archive" button in the toolbar or the 
Messages->Move To Archive menu command. If those commands are greyed 
out, it is because MM did not see any IMAP mailbox in the current source 
account with a name like "Archive" when it was setting up the source 
account. If you already have an IMAP mailbox you want to use as an 
archive, you can select it and wither use the contextual menu 
(right-click or control-click) "Mailbox Type" selection menu or the 
menubar Mailbox->Mailbox Type selection menu. To create a new IMAP 
mailbox, you'll find that function in the Mailbox menu or the contextual 
menu if you have a source account or existing IMAP mailbox selected in 
the Sources section of the mailbox list.

-- 
Bill Cole
bill at scconsult.com or billcole at apache.org
(AKA @grumpybozo and many *@billmail.scconsult.com addresses)
Not Currently Available For Hire